Business facility relocation 101

Business facility relocation 101

Moving is already very stressful. But what's even more stressful is business facility relocation. No matter what the reason for the relocation is, it will cause disruption of your business. And it is up to you to minimize it as much as possible. But how do you do that? That is what we are here to tell you. With this guide, you will organize your business facility relocation in no time and it will be a smooth sail for you, your business, and your employees.

Create a business relocation plan

No matter what the reason for this relocation is, a bad moving experience can influence this relocation badly even if your plan was to improve your business this way. That is why you need to create a business relocation plan. This plan is your key to an organized move. This is where you write all the dates, the costs, and other information you need to know all the time during the move.

Here are the things you need to write down in your plan:

  • information about your new office spaces - the address

  • moving dates and times

  • expected downtime for your business

  • responsibilities of your employees

  • the layout of both your current office as well as the new office.

Find a reliable moving company

As you want everything to go smooth and fast, you will need some professional help. You need to find good movers that have plenty of experience with business relocation. Whether you need to be transporting heavy machinery with ease or just a lot of paperwork, having good movers by your side is a must.

You need a company that is experienced in this type of moving. You need to check the reviews to see what other people have to say about that company. As it's business relocation we're talking about, you need to hire someone who is very professional. There are some moving companies that only do business relocations and if you can find one where you currently are, you're in luck.

Have in mind that you need to schedule your move months in advance. Moving your business facilities is not something that can be planned in a week. Plus, scheduling it in advance can save you some money. You also need to know how to avoid moving scams when hiring a moving company for this relocation.

Get the necessary supplies

Now that you have your plan and you scheduled your move, it is time to start packing your business for the move. You need to find good suppliers. The moving company that you hired might even sell their own supplies. If you decide to purchase their supplies, you might even get some kind of discount. 

The boxes that you get have to be good quality. You will be transporting electronics and furniture and you don't want anything to get damaged as that would be an expense you'd have to cover as soon as possible. To avoid this situation, make sure you read these fragile items packing hacks.

You will also need bubble pack, tape and tape dispensers, packing paper, plastic wrap, blankets, trash bags. 

Start packing or have someone pack for you

When you have all your supplies ready, it is time for you and your team to start packing. That is if you are going to do it that way. But you must also have in mind that some moving companies also offer packing services. This is great when moving the office as it will give you plenty of time to deal with other things. It will also save you a lot of time because the people who do these things can do it much quicker than you.

While packing, divide what you are going to bring to your new business facility and what you are going to store. Planning and organizing your warehouse rental for the things you don't need in your office is also important and you have to remember to do that as well.

Have moving insurance

A very important part of a stress-free relocation is insurance. Some moving companies offer their own and it is best to take it if they do. If the moving company you are thinking about hiring doesn't have moving insurance, try finding one that does. But if you can't, insurance companies have moving insurance. The only thing you need to do besides paying is to make a detailed list of things you are moving and their prices. If anything gets lost, broken or damaged, the insurance company will give you some money for it. It is as simple as that.

Do it all over the weekend

Weekends are when the roads have the least traffic and when most businesses don't work. This means that the building you are moving to will most likely be empty and you won't distract other people who work there. You need to do this over the weekend if you want your business to continue to sail smoothly in the business world after the move. Sure, doing it during the weekend might cost a bit more but it is the best time for such a thing.

 

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