Cloud Document Management Software

Cloud Document Management Software

Storing files on personal computers and network drives is a good start towards achieving a structured digital filing system and can be used to store personal information, but managing the structure tends to depend to a great extent on personal preference and work style however in a profession environment where every user stores his own set of documents based on his own prefered the structure the structure varies to a great extent and becomes difficult to access documents.

Having a structured filing system is crucial for faster accessibility of documents and smoother day-to-day operation of the organisation. This creates a need for the central document repository and an organised filing system that can do this better than a Cloud Document Management System.

Cloud Document Management Software gives the advantage of providing a business with a central document repository shared between all its resources. Documents are made easily accessible and by avoiding duplications lesser space is needed to store them!

Storing documents on the cloud would make document management both convenient and secure and takes away a lot of pressure from your IT team as the data is stored and backed up on the Cloud by the Document Management provider and also reducing the upkeep cost and storage cost.

Cloud Document Management Software gives the advantage of providing a business with a central document repository shared between all its resources. Documents are made easily accessible and by avoiding duplications lesser space is needed to store them!

Using a Cloud document management systems instead of using own server to store documents improve document security from both types of threats deliberate and natural.

While there are a lot of ways to keep data secure most organisations lack the tools that are needed to mitigate the risks posed by external agencies which can be countered to a great extent with elaborate encryption algorithms and firewalls which the data centres are equipped with Similarly, risks arising out of natural disasters are also managed with a robust backup system since Cloud Document Management Providers make this one of their core responsibility to ensure data security and prevent any data loss.

 

About Docusoft
Docusoft has been successful in implementing software solutions that deliver efficiency and productivity to a wide range of clients since 2003. The Docusoft suite of solutions are effective where there is a requirement for structured indexing, where document and process compliance is necessary, and where there is a significant dependence on document handling, processing and workflow. The Docusoft DMS is a comprehensive solution for managing all documents in a single environment. It includes all the key functions to capture and retrieve any document in any format, store documents securely, provide user access controls, search using both structured and unstructured (OCR) techniques and deliver documents to users using an integrated workflow.

 

For more information visit our links:
document management
document management system
document management software
digital document management
cloud document management

 

 

 

 

About Docusoft

Images

Docusoft has been successful in implementing software solutions that deliver efficiency and productivity to a wide range of clients since 2003.

Related Posts

Log in to post a comment.

Top Blogger