The paperless office, as a concept, can be traced back to the days when desktop computers first appeared in the office. Today the paperless office is less of a concept and helps businesses increase productivity, add cost efficiencies and offer many other immediate benefits. Together, these benefits help organizations justify the implementation of new technology, such as systems for the management of electronic document, electronic signature of digital files and the electronic processing of business transactions. Irrespective of these benefits, in the longer term, by going paperless organizations are contributing to the environment by saving precious resources, they are contributing to improvements in customer service and making their businesses ever more competitive.
Here are 4 reasons that may motivate your organization to think about removing the paper from their businesses and why it is fast becoming a necessity and something all organizations should consider if they wish to remain competitive and adaptable in this agile digital age.
The Paperless Office is a “Smart” Office
Paperless office solutions provide the ability to improve businesses process using workflow tools. Users can access, work on and share crucial documents and files securely. These solutions deliver documents and information electronically to users thus reducing the need for manual distribution of paper or electronic documents.
Cross Border Paperless Trade
The way documents are exchanged and electronic transactions handled vary from region to region. Standardizing these processes often lead to improvements in productivity and make it easier for businesses to trade. An example of one such initiative is the Framework Agreement on Facilitation of Cross-border Paperless Trade in Asia and the Pacific. The adoption of the Agreement by the United Nation’s Economic and Social Commission for Asia and the Pacific was announced on 24 May 2016. This agreement and other similar future Standardizing will only lead to smoother management of transactions and simplification of cross-border trade.
More and more businesses are adopting new digital services and software solutions and are moving closer to becoming totally paperless. Why? Because these services and software provide significant advantages to business in terms of cost and productivity efficiencies. Organizations that fail to identify these benefits and update their business processes and workflows according will undoubtedly face difficulties. They are likely to be less efficient than their competitors, customer service levels may falter, profitability may be affected and their competitive edge lost.
Green’ issues are always in the news. Making the best use of the world's resources is in everyone’s best interests. Many corporate organizations use environmental concerns as a part of their business strategies and many to great effect, just look at Tesla as an example. Making a difference and being able to publicly say your business is making a difference to the environment can only be good! So, if your business is still reliant on paper, why not make a difference and join others and try going paperless for a day – World Paper Free Day is on 9th November 2017.
If you draw up the pro’s and con’s of paperless versus paper you will soon realize the benefits of going paperless far outweigh the negatives. So why not take those first steps and start investigating how the paperless office can help your business.
Docusoft has been successful in implementing software solutions that deliver efficiency and productivity to a wide range of clients since 2003. The Docusoft suite of solutions is effective where there is a requirement for structured indexing, where document and process compliance is necessary, and where there is a significant dependence on document handling, processing, and workflow. The Docusoft DMS is a comprehensive solution for managing all documents in a single environment. It includes all the key functions to capture and retrieve any document in any format, store documents securely, provide user access controls, search using both structured and unstructured (OCR) techniques and deliver documents to users using an integrated workflow.