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Microsoft Office 365 users often face some scenarios where they need to save all the vital information regarding their business locally. In addition, users want to export Office 365 mailbox to PST using PowerShell. Now usually, there are a few ways to perform this task but the PowerShell method is quite hectic.
This article talks about the PowerShell solution to export files along with its limitations. Moreover, we’re gonna discuss the best & reliable solution to perform our operation safely and in minimal time. Go through this article till the end to get all the answers you want. Carefully execute the steps to avoid any errors.
We are going to learn all the steps to execute this export process through the PowerShell method.
Disclaimer - The manual method is not recommended for saving your files locally as there are several risk factors involved. Users are requested not to rely completely on this method as they might end up losing their crucial data files.
Step-1. Launch PowerShell using Microsoft Exchange server.
Enter Office 365 credentials in this section which is mentioned in the Credential Request Wizard of Microsoft PowerShell.
Step-2. Allow permissions to transfer mailboxes from one place to another.
For example, we want to provide firstname.lastname@example.org the complete excess to email@example.com mails, then run the command mentioned below:
“Add-MailboxPermission – User firstname.lastname@example.org -Identity email@example.com -AccessRights FullAccess -InheritanceType All”.
Step-3. Open Outlook email client for a new account.
Open outlook as firstname.lastname@example.org and make sure that the email@example.com is available in the panel on the left side. The results might take a while to reflect in the destination account.
Step-4. Verify the configuration settings
Now, verify if your Outlook account is ready to be configured in order to download emails within the timeline.
Step-5. Start your operation through the Import/Export utility.
This is how users can export Office 365 mailbox to PST using PowerShell. Now perform the remaining steps carefully.
Step-6. Make sure your export operation is completed.
Users need to ensure that their process is completed. Compare your mailbox size on the server with the exported PST files size. Follow the instructions below to do the same.
Step-7. Important steps after completion of the export process.
Now remove all the permissions that you allowed to the accounts in the primary stage using PowerShell. Run the cmdlet mentioned below:
“Remove-MailboxPermission -User firstname.lastname@example.org -Identity email@example.com -AccessRights FullAccess”
Then run this final command to exit your PowerShell session:
The manual method works but it has several limitations that can have severe negative impacts on any date export operations. Let’s understand these limitations one by one.
The best solution that users can get is operating this process with the Top-Rated Office 365 Export Tool. Now understand the automated method and forget how to export email office 365 PowerShell for a while. If you want to perform such a task securely, download & launch the tool & follow the steps mentioned below.
Step-1. Enter Admin credentials for exporting files in bulk & don’t forget to click on the IS admin checkbox.
Step-2. Select the user IDs from the list that you want to export to your local system.
Step-3 Now select the file format in which you are expecting your saved files. There are three options available that are PST, EML & MBOX.
Step-4 Adjust the date range filter according to your requirements.
Step-5 Finally, Click on the Start button to initiate your export operation.
[Tip- Don’t forget to download the export report at the end of the export process to easily analyze & closely monitor your export process.]
If any user is planning to undergo such an operation, the modern approach must be the first choice. This is because of the extra beneficial features it provides to users. The perfect approach with a perfect tool is the key to a successful data export project